To be able to apply for our career opportunities, you need to
create an account into the System. This “Candidate Profile”
requires a valid e-mail address as a login, along with other
information, some of which is mandatory. Mandatory information
will be marked accordingly. Your e-mail address allows us to
communicate with you if your qualifications and/or preferences
match job opportunities, or if you opt to receive automated
notifications of job postings at any of our entities. Your Candidate
Profile also makes it possible for you to access the System to
monitor the progress of your application or to amend your
personal details should you wish to do so.
During the different stages of the recruitment and selection
process, we may process – to the extent necessary and permitted
by local law - the following personal data:
- Personal identification information such as your name, home
address;
-E-mail address and phone number;
-Work-related information such as current job title and
responsibilities, previous positions and professional
experience, reason for leaving;
-Position(s) previously applied for (at our company) and job
preferences, how you heard about the position;
-Compensation and benefits information such as (gross)
salary and salary package expectations;
-Educational and training information such as educational
awards, certificates and licenses, in house training
attendance;
-Performance related data such as objectives, ratings,
comments, feedback results, career and succession
planning, skills and competences and other work-related
qualifications;
-Information needed for compliance and risk management
such as disciplinary records, background check reports and
security data;
-Data relating to mobility (driving license, transport options);
-Your willingness to travel if the applied position so requires;
-Immigration, right to work and residence status;
-Government-issued identification numbers such as national
ID, social security number;
-Family and emergency contact details;
-Payment related information, including identification and
bank account numbers;
-Data resulting from professional competence and skills
assessments;
-Data obtained from a personality test.
In addition, we may need to collect special categories of personal
information from you at a later stage in the recruitment process if
local employment laws or regulations require us to do so, such as:
-Health certificates for a specific function, a function with
increased caution or an activity with a specific risk;
-Criminal convictions and prosecutions (for certain safety
functions and/or in certain countries);
-Religious beliefs (in certain countries);
-Bio-metric data such as photographs with the purpose to
uniquely identifying a person
We process above stated personal data on the following legal
bases:
1) You have expressly given your consent e.g. by providing us
with your resume, certificates, etc.
2) The processing is necessary for the performance of the contract
e.g. drawing up employment contract
3) The processing is required by law e.g. recruitment for a safety
function may require certain certificates by law. Specific cases will
always be explained in a separate interview.
4) The processing of your data is necessary to protect the
legitimate interests of our company with a view to a proper
assessment of your application, provided that the interests or
fundamental rights and freedoms of the applicant do not outweigh
our legitimate interests e.g. forwarding your contact details to
assessment centers for conducting additional tests, forwarding
your data to other entities within the group that may be interested
in your profile.
If you provide any information in relation to third parties or
referees, you are responsible for obtaining their consent and
ensuring they are aware that their details will be forwarded to,
and used by, us.
Because we are a global company with locations in many different
countries, we may transfer your Personal Information from one
legal entity to another or from one country to another in order to
accomplish the purposes listed above. We will transfer your
Personal Information consistent with applicable legal requirements
and only to the extent necessary for the purposes set out above.
Within the group of companies, Personal Information is transferred
subject to the same rules and levels of security. If required, data
processing agreements will be in place to ensure the necessary
level of protection.
We rely on available legal mechanisms to enable the legal transfer
of Personal Information across borders. To the extent that we rely
on the standard contractual clauses (also called the model
clauses) to authorize transfer, we will comply with those
requirements, including where there may be a conflict between
those requirements and this Notice.
We will not sell or otherwise share your Personal Information
outside the group of companies, except to:
-service providers we retained to perform services on our
behalf. We will only share your Personal Information with
service providers whom we have contractually restricted
from using or disclosing the information except as necessary
to perform services on our behalf or to comply with legal
requirements;
-comply with legal obligations, including but not limited to, in
response to a legitimate legal request from law enforcement
authorities or other government regulators;
-investigate suspected or actual illegal activity;
-prevent physical harm or financial loss; or
-support the sale or transfer of all or a portion of our business
or assets (including through bankruptcy).
We will retain your personal information as long as necessary to
achieve the purposes for which it was collected.
If you are given and accept an offer of employment by us,
personal data collected during your pre-employment period will
become part of your personnel records, to be retained throughout
and for a period after your employment. You will be further
informed of the processing of your personal data by us within the
framework of personnel management and payroll administration
at the time of employment.
If we do not employ you, we may nevertheless continue to retain
and use personal data collected during the recruitment process in
order to consider you for new positions, and, if appropriate, to
refer back to an earlier application if you submit a resume or other
information to us again in the future, as well as for system
administration and to perform research and analysis.
We determine the retention period of your information based on
the following retention criteria:
-We retain your personal data as long as we have an ongoing
relationship with you;
-We retain your personal data where it is required to do so by
a legal obligation to which we are subject;
-We retain your personal data where this is advisable to
safeguard our legal position (for instance in relation to
statutes of limitations, litigation, or regulatory
investigations).
In addition to our commitment to transparency and this notice to
applicants in order to respect the right to be informed, we also
respect the following rights:
-You have the right to obtain without constraint at reasonable
intervals and without excessive delay or expense a copy of
all data relating to you that are processed.
-You have the right to obtain the rectification or update of
inaccurate or out-of-date personal information. You have a
responsibility to ensure you submit accurate information into
the System and keep it up to date. This can be done via the
"Candidate Profile".
-You have the right to erasure of personal data.
-You have the right to object to the processing of your
personal data, unless that processing is required by law.
Where the objection is justified, the processing must cease.
-You may have the right to request data portability. Data
portability is the provision of your personal information in a
structured, commonly used and machine-readable form so
that it may be transferred to another company easily. The
right to data portability is subject to restrictions i.e. data
portability does not apply to paper records and must not
prejudice the rights of others or sensitive company
information.
-You have the right not to be subject to decisions based solely
on automated decision making if those decisions produce
legal effect or significantly affect you.
-You have the right to withdraw any consent previously
granted for a specific purpose, if consent is the legal basis
for the processing of your personal information.
-We respect these rights and have processes in place to
recognize and respond to individuals wishing to exercise
these rights. You may request to exercise any of these rights
through your local human resources contact or by using the
email-address displayed below.
We are committed to ensure that your personal information
processed in the System is kept secure and have implemented
appropriate technical measures and security policies that protect
the information we have under our control from:
-Unauthorized access.
-Improper use or disclosure.
-Unauthorized modification.
-Unlawful destruction or accidental loss.
-All our personnel and any third parties which we engage to
process your personal information are obliged to respect the
confidentiality of your information.
